Your Daycare & Childcare Studio
You're paying for separate enrollment forms, parent communication apps, billing software, and a website builder. Your Studio replaces all of them with one platform you own.
The subscription trap
Brightwheel for communication, a separate app for billing
Two systems that should be one. Parents get confused by multiple logins, and your staff wastes time syncing information between them.
Google Forms for enrollment, email for follow-up
Enrollment requests come in through forms, but there's no system connecting them to your waitlist, your billing, or your parent portal.
A website that can't answer parent questions
Parents visit your site at 9pm wanting to know about availability, tuition, and tour scheduling. Your site says 'Call us during business hours.'
Manual billing that eats your mornings
Creating invoices, tracking payments, sending reminders. All done manually or across multiple tools that don't share data.
Before & after your Studio
Paying $480+/month across 5-7 separate tools for enrollment, communication, billing, and your website
One Studio, $147/month running cost. Everything connected, one login for you and parents.
Parents calling during nap time to ask about availability and tuition
Studio Intelligence answers parent questions at 9pm with live enrollment data, waitlist status, and tour scheduling.
Manually creating invoices and chasing late payments every month
Automated billing, payment reminders, and receipt generation. Tuition collected on time without manual work.
Staff switching between Brightwheel, email, and spreadsheets all day
One dashboard. Enrollment, attendance, communication, and billing all in one place.
What your Studio does
Enrollment & Waitlist
Online enrollment forms connected to your waitlist and CRM. Parents apply, you review, spots fill automatically.
Parent Communication Hub
Messages, updates, photos, and announcements. Parents get one place to stay connected. No more juggling apps.
Automated Billing
Tuition invoicing, payment collection, late reminders, and receipts. All automated, all connected to enrollment records.
Attendance & Scheduling
Daily attendance tracking, drop-off/pick-up windows, and staff scheduling. All visible from one dashboard.
Studio Intelligence
When a parent asks about toddler room availability at 9pm, Studio Intelligence checks your live enrollment data and answers. Tour booking included.
Your Website & Parent Portal
A website connected to your enrollment, your waitlist, and your intelligence layer. Parents get answers and apply without calling.
Most daycares and childcare centers are paying for 5 to 7 separate software subscriptions. Brightwheel for communication, a billing tool, enrollment forms, a website builder, email marketing, maybe a separate parent portal. Your Studio replaces all of them with one connected platform you own.
The Problem
You started with Brightwheel because parents needed an app. Then you added a billing tool because Brightwheel's invoicing didn't do everything. Then a website builder. Then Google Forms for enrollment. Each tool solved one problem, but now your staff spends half their day switching between systems.
Parents are confused too. They have one app for daily updates, another login for billing, and they still have to call you to ask about availability or schedule a tour. The experience feels fragmented because it is.
Meanwhile, a parent Googles 'daycare near me' at 9pm and visits your website. They want to know if you have spots for a 2-year-old. Your website says 'Call us.' They move on to the next center.
is what the average daycare spends monthly on disconnected software subscriptions
Telnora Software Audit Data, 2025
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What Your Studio Replaces
Brightwheel / HiMama / Procare
Parent communication, daily reports, and photo sharing built into your Studio. One app for parents, connected to everything else.
Separate billing and invoicing tools
Automated tuition billing, payment collection, and receipt generation. Connected to your enrollment records so billing updates when enrollment changes.
Google Forms / paper enrollment
Online enrollment forms connected to your waitlist and CRM. No more re-entering data from forms into spreadsheets.
Wix / Squarespace / GoDaddy
A website connected to your enrollment, your parent portal, and your intelligence layer. Not a template that sits disconnected from your operations.
Mailchimp / Constant Contact
Parent newsletters, enrollment announcements, and seasonal updates. All connected to your parent database so messages are targeted, not generic.
Generic chatbots and voicemail
Studio Intelligence answers parent questions at 9pm using your real enrollment data, waitlist status, and tour availability.
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Built for how childcare centers actually work
Your Studio is configured by your dedicated team specifically for your center. Not a generic template. A system designed around how you manage enrollment, communicate with parents, and run daily operations.
Age-based room management and capacity tracking
Waitlist with automatic notifications when spots open
Parent portal with daily updates, photos, and billing
Staff accounts with role-based access
Attendance tracking and drop-off/pick-up management
Studio Intelligence for after-hours parent inquiries
How it works in practice
9pm parent inquiry
A parent visits your website asking about availability for a 2-year-old. Studio Intelligence checks your live enrollment data: 'Our Toddler Room is currently full, but we have 3 families on the waitlist. Typical wait time is 4-6 weeks. Would you like to schedule a tour?' Lead captured, tour booked.
Automated tuition billing
First of the month, tuition invoices go out automatically. Parents pay through the portal. Late reminders send on day 5 and day 10. Receipts generate automatically. You didn't touch anything.
Enrollment season campaign
Your Studio emails families on the waitlist when spots open for the fall. Personalized by age group and room. Parents confirm interest directly through the portal. No spreadsheet, no manual outreach.
New family onboarding
A family enrolls through your website. Your Studio creates their parent portal account, sends welcome packets, adds them to the billing cycle, and queues orientation reminders. Zero manual work.
Helpful guides
Practical advice to help you simplify your software and run your business better.
FAQ
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