How much will this cost?

Every build is different, so we do not put a price on this page. Tell us what is not working and we will send you a free Software Plan. If you want to build it with us, the written proposal lays out scope, timeline, price, and ownership before anything is charged.

How long does it take?

It depends on what you need. Once we understand your situation, the written proposal gives you a real timeline. We start with the smallest version that removes the most manual work, so you see value early.

Do I have to replace the software I already use?

No. We start by connecting what already works for you and only build the parts that are missing. Sometimes the answer is a small connection, not a whole new system.

What do I get for free?

A Software Plan: a clear, plain-language plan for the software that would fix your problem. It is yours to keep, whether you build it with us, take it to another developer, or use it with an AI tool.

Tell us what is not working, in your own words. We will ask a few questions and show you what we would look at first. No call required.

Daycares & Childcare

Custom software for daycares and childcare

Enrollment forms, parent messages, schedules, and billing sit in separate places. We bring them into one flow parents can use at 11pm, so you field fewer calls.

Tell Us What's Not Working

What usually gets in the way

Brightwheel for communication, a separate app for billing

Two systems that should be one. Parents get confused by multiple logins, and your staff wastes time syncing information between them.

Google Forms for enrollment, email for follow-up

Enrollment requests come in through forms, but there's no system connecting them to your waitlist, your billing, or your parent portal.

A website that can't answer parent questions

Parents visit your site at 9pm wanting to know about availability, tuition, and tour scheduling. Your site says 'Call us during business hours.'

Manual billing that eats your mornings

Creating invoices, tracking payments, sending reminders. All done manually or across multiple tools that don't share data.

What we would build for you

Enrollment & Waitlist

Online enrollment forms connected to your waitlist and CRM. Parents apply, you review, spots fill automatically.

Parent Communication Hub

Messages, updates, photos, and announcements. Parents get one place to stay connected. No more juggling apps.

Automated Billing

Tuition invoicing, payment collection, late reminders, and receipts. All automated, all connected to enrollment records.

Attendance & Scheduling

Daily attendance tracking, drop-off/pick-up windows, and staff scheduling. All visible from one dashboard.

Your Website & Parent Portal

A website connected to your enrollment, your waitlist, and your intelligence layer. Parents get answers and apply without calling.

Most childcare centers keep enrollment, parent messages, schedules, and billing in separate places, so the same information gets entered again and again. We connect what already works and build the parts that are missing, so parents get answers and you get fewer phone calls.

The Problem

You started with Brightwheel because parents needed an app. Then you added a billing tool because Brightwheel's invoicing didn't do everything. Then a website builder. Then Google Forms for enrollment. Each tool solved one problem, but now your staff spends half their day switching between systems.

Parents are confused too. They have one app for daily updates, another login for billing, and they still have to call you to ask about availability or schedule a tour. The experience feels fragmented because it is.

Meanwhile, a parent Googles 'daycare near me' at 9pm and visits your website. They want to know if you have spots for a 2-year-old. Your website says 'Call us.' They move on to the next center.

Built for how childcare centers actually work

Your system is configured by your dedicated team specifically for your center. Not a generic template. A system designed around how you manage enrollment, communicate with parents, and run daily operations.

Age-based room management and capacity tracking

Waitlist with automatic notifications when spots open

Parent portal with daily updates, photos, and billing

Staff accounts with role-based access

Attendance tracking and drop-off/pick-up management

the system for after-hours parent inquiries

How it works in practice

Automated tuition billing

First of the month, tuition invoices go out automatically. Parents pay through the portal. Late reminders send on day 5 and day 10. Receipts generate automatically. You didn't touch anything.

Enrollment season campaign

Your system emails families on the waitlist when spots open for the fall. Personalized by age group and room. Parents confirm interest directly through the portal. No spreadsheet, no manual outreach.

New family onboarding

A family enrolls through your website. Your system creates their parent portal account, sends welcome packets, adds them to the billing cycle, and queues orientation reminders. Zero manual work.

Helpful guides

Practical advice to help you simplify your software and run your business better.

How to Fill Empty Daycare Spots Fast

To fill empty daycare spots you need three things: a website that builds trust with parents, an easy way for them to book a tour and enroll, and follow-up so no interested family slips away.

Read guide

View all guides

FAQ

Got questions? We've got answers.

Here are the most common questions we hear from business owners like you. If you don't see yours, just ask and we're happy to help.

Let's fix what's slowing you down

Tell us what's not working, in your own words. We'll show you what software could do for your business.

Tell Us What's Not Working